Executive Assistant

About the role

The Executive Assistant provides administrative support to the CEO, coordinating activities, communication, and priorities. The original notice sought a motivated person with discretion, sound judgement, and the ability to work in a demanding environment.

Key responsibilities

Executive support

• Support the CEO in the day-to-day management of SMBI.
• Manage meetings for the CEO and Board, keep minutes, and follow up on decisions and action points.
• Support partnership engagements through background research and participation in meetings.
• Prepare presentations for policy course training and support the creation of an SMBI knowledge platform.
• Support knowledge events, panel discussions, development fora, and annual conferences.
• Help coordinate consultancies as requested by the CEO.

Website and administration

Support an up-to-date SMBI website with photographs and stories about courses, programmes, and events.

Finance support

• Process payments and update financial spreadsheets.
• Support monthly payroll and maintain organised records.
• Process tax payments and SSHFC contributions.
• Record accounts payable and receivable, and participate in annual audits.
• Carry out other related duties assigned by the CEO.

Candidate requirements

• Advanced Diploma in Management, Office Management, Public Administration, or a related discipline.
• At least one year of work experience.
• Good written and verbal communication skills.
• Discretion in handling confidential and sensitive information.
• Initiative, time management, and attention to detail.
• Proficiency with IT tools, including Microsoft Office and virtual conferencing.

Original application process

The notice requested a CV and cover letter sent to info@smbi.gm by 28 May 2025. Shortlisted candidates were to take a short written test to demonstrate proficiency in English.

This historical notice is not an invitation to apply for a current vacancy.